Tuesday, November 16, 2021

How to Convert Word Document to PDF in SharePoint Document Library using Power Automate?

Introduction

 

In this article, we will see how to convert a Word Document to PDF in SharePoint Document Library using Power Automate without using any licence version.

 

Using this method will be a bit lengthy but if we don't have the power to automate premium licenses then we can also achieve a solution.

 

Group 1.png

 

Implementation

 

1. Go to Power Automate > My flows > Click on New flow > Select Automated Cloud Flow

 

ChandaniPrajapati_0-1636792320998.png

 

 

2. It will ask for the flow name and trigger.

 

Add flow name and choose a trigger when a file is created (properties only). A trigger is depending on our business requirement you can also choose when a file is created or modified too.

 

ChandaniPrajapati_1-1636792461300.png

 

3. Click on Cerate.

 

Basically, we don't have direct action to convert to PDF for SharePoint so first, we will create a library item/file in Onedrive and in one drive has an action to conversion so we will use one drive converter to convert to pdf format, and then we will move it to the library and delete it from one drive.

 

At the end, our flow will be as below,

 

ChandaniPrajapati_0-1636793559861.png

 

 

Now let's see an implementation.

  • When a file is created (properties only)

 

Properties Value
Site Address Select Site URL or Add Custom SIte URL on which you want to run this flow
Library Name Select Library Name

 

ChandaniPrajapati_0-1636864104189.png

 

  • Get File content

    • Action:  Select SharePoint Get file content
Properties Value
Site Address Select Site URL or Add Custom Site URL on which you want to run this flow
File Identifier Select identifier property

 

ChandaniPrajapati_1-1636864275047.png

  • Create a file to Onedrive

    • Action:  Create a file for Onedrive for business
Properties Value
Folder Path Select folder path of one drive where you want or create a file
File Name Select File Name with extension
File Content Select File Content - which we have created in the previous action

 

ChandaniPrajapati_7-1636864944228.png

 

  • Convert file to PDF

    • Action:  Convert a file for Onedrive for business
Properties Value
File Select Id which we have created in the previous action
Target Type Select PDF

 

ChandaniPrajapati_6-1636864910697.png

 

  • Create PDF File to Onedrive

    • Action:  Create a file for Onedrive for business
Properties Value
Folder Path Select folder path of one drive where you want or create a file
File Name Select File Name with extension
File Content Select File Content - which we have created in the previous action

 

ChandaniPrajapati_5-1636864879248.png

 

  • Create PDF file to Document Library

    • Action:  Create a file for SharePoint
Properties Value
Site Address Select Site URL
Folder Path Select folder path of one drive where you want or create a file
File Name Select File Name with extension
File Content Select File Content - which we have created in the previous action

 

ChandaniPrajapati_4-1636864839927.png

 

  • Delete word file from OneDrive

    • Action:  Delete a file for Onedrive for business
Properties Value
Id Select Onedrive word file ID

 

ChandaniPrajapati_3-1636864760614.png

 

  • Delete PDF file from OneDrive

    • Action:  Delete a file for Onedrive for business
Properties Value
Id Select Onedrive PDF file ID

 

ChandaniPrajapati_2-1636864751972.png

 

 

 

Output

 

ChandaniPrajapati_0-1637069155125.png

 

 

Summary

 

In this article, we have seen how to convert Word Document to PDF in SharePoint Document Library using Power Automate.

 

Hope this helps!

 

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